Amazon’s confusing replenishment codes in Vendor Central – How to keep track of them

14. Jun 2019

Planned Replenishment, OB, in season, off season, greenlight, … the Amazon Vendor Central contains many different codes and abbreviations for the availability status of your listed products.

In this article, you will learn which codes are in use, which of the restocking and replenishment codes you need to keep an eye on, and where you can find and update the codes in the Amazon Vendor Portal.

What are replenishment codes?

Amazon internally assigns different codes for each item listed, so that the order system can recognize whether the product is orderable and should be ordered. If an article has a wrong code, Amazon no longer orders it from you, it is not available directly from Amazon on the Amazon website, visibility decreases, fewer customers click on it, this leads to less demand -> the downward spiral is in full swing.

 

What Amazon internal replenishment codes are there and where can you find them?

Replenishment CodeexplanationMeaningWhere to find
PRPlanned ReplenishmentWill be reordered automatically, standard codetable of costs, ARA
BRBasic ReplenishmentOnly reordered manuallytable of costs, ARA
LRLimited ReplenishmentWill be reordered if requiredtable of costs, ARA
OBObsoleteNo longer available, will not be orderedtable of costs, ARA
NRNon replenishableNot availabletable of costs, ARA
OFOff seasonSeasonal articles out of seasontable of costs, ARA
ISIn seasonSeasonal articles during the seasontable of costs, ARA
NPNew ProductNewly listed producttable of costs, ARA
NSDropship not in Amazon warehousetable of costs, ARA
ALAllocatedOnly reordered manuallytable of costs, ARA
OPOut of Print no longer produced, EOLCase
UNUnknown Status unknowntable of costs, ARA
NYNot Yet Publishednot yet released, new articleCase
GreenlightAvailabilityASIN currently available from supplierCase
In stockin stockArticles are automatically reordered by Amazon if requiredVC Catalog
Temporarily unavailableTemporarily unavailableNot ordered by AmazonVC Catalog
Permanently unavailablecan not be offered any moreNot ordered by AmazonVC Catalog

 

What are the most important codes and where can you check and change them quickly?

The fastest and most reliable way to check the current product status is to check the Vendor Central catalogue. To do this, go to Article -> Catalog -> Update availability in your Vendor Central.

Choose between three options:

  • In stock
  • Temporarily unavailable
  • Permanently unavailable

Changes at this point have an immediate effect on the ordering process.

The “Catalog” feature is available in most vendor categories and replaces the time-consuming availability management per case. If this menu item is not available in your VC, request the availability list per case. Use this text module so that the support employee knows exactly what to do:

“Dear team, please send us an overview for VendorCode XYZ with the following contents:

  • ASIN
  • item_name.value
  • model_number_value
  • ean.value
  • availability_lifecycle.value
  • replenishment_category.value”

Different systems – different codes

Articles can have different, even contradictory, restocking codes within Amazon. An article can be marked with “PR” in the cost list, but in the catalogue it is set to “temporarily unavailable”.

 

This is how you reliably communicate your current availability to Amazon:

1. Update via Article -> Catalog -> Update availability
Best, fastest and easiest way. Should generally already have an effect on the next orders. Disadvantage: no bulk upload possible.

2. About the order confirmation codes in the current vendor orders
Simple and without double effort. Availability is updated immediately upon order confirmation. Disadvantage: goes only in one direction (available to not available). Not always reliable in implementation on the part of Amazons.

3. About the confirmed quantities in the purchase orders (including EDI transmissions)
In the case of multiple rejections of POs or partial deliveries, the Amazon order algorithm automatically switches the item to “not available”. Disadvantage: goes only in one direction (available on not available). Not always reliable in implementation on the part of Amazons.

4. Per case management
Time consuming. Only recommended if catalog function is not yet available, or does not work.

 

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